using short paragraphs will help you improve the readability of your business messages because

The average American reads 2.1 pages per day. That equates to almost 4 pages of business writing per day. The average person will read approximately 4,000 words per day. Therefore, it makes sense that we should be creating more concise business writing.

Writing is a process of thinking. In order to be able to write concisely, we must first think in a more concise manner so we can write well. When we think, our brain interprets it in a way that allows us to understand what we’re trying to say. This is why we often feel more comfortable when we’re writing on paper that we feel when we’re writing on a whiteboard. The more concise our written message, the easier it will be for people to understand it.

One thing that can help with shorter paragraphs is to use shorter, more efficient sentences. In short sentences we have fewer words and fewer syllables, thus allowing us to write in a more concise manner. This makes it easier for people to understand what we’re trying to say.

Using shorter paragraphs also helps with the readability of our business emails and letters because we can focus more on our message and less on the wording we use. While writing on a whiteboard we can get lost in our thoughts, and we can easily get distracted by our thoughts. With sentences we can write with less syllables to make it easier to focus on what we are trying to say.

This is a small but important way to help make your writing easier to understand.

Short paragraphs can also be helpful when you’re writing on a computer, but that isn’t the best way to write. The best way to write is to use paragraphs that are at least as long as your normal paragraph so your reader can easily skim and then return to the important points in your message.

Writing in short paragraphs isn’t the only thing you can do to make your writing easier on the eye. Short paragraphs can also help your readers understand what you are trying to say. With sentences your readers have to read to understand what you’re trying to say. Short paragraphs, in addition to making your writing easier on the eye, can also help your readers understand your message.

Using short paragraph is also much more effective in helping your readers learn the meaning of a sentence, especially when it’s used in the middle of a sentence.

To read an essay on a topic, you need to read the written essay aloud.

Reading a business article is the same way. You need to read it aloud, because your readers can’t read it for themselves. The same is true with a text message. Your messages need to be read to your readers in order to be understood.